Office Relocation Services

[vc_row][vc_column][vc_column_text css=”.vc_custom_1657100573014{margin-bottom: 0px !important;}”]Relocating to a new office space is a key milestone in the lifecycle of a business. However, an office move is no small undertaking and can be both exhausting and stressful. The best way to relieve the stress and anxiety of office relocation in London is to hire support from a company that’s highly experienced in planning and effecting such moves. Office relocation won’t be nearly as daunting with experts working in partnership with you to ensure the move goes as smoothly as possible.

What businesses need from their office space is evolving. Recent trends include requiring less space and more flexibility within that, a better-quality working environment, and better environmental credentials, for instance. Taking all this into account can be intimidating for business owners, particularly when moving to a new environment. But with our broad spectrum of services and our universal approach to corporate relocation, we can help ensure that all these requirements and more are taken into account and that the optimal move solution is delivered every time.

Because office relocations are inherently tricky, you’ll need to work with experienced partners to ensure a successful transition. It’s important to remember that moving is about more than just carrying boxes, furniture, and equipment from A to B; there are a lot of associated risks throughout the whole process. Here, we’ve compiled a list of guidelines to make relocation more manageable.

[/vc_column_text][vc_custom_heading text=”Handling the Risks of a Workplace Transfer:” font_container=”tag:h2|font_size:36|text_align:left” google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][/vc_column][/vc_row][vc_row equal_columns=”true”][vc_column width=”1/2″ el_class=”center-content”][vc_single_image image=”1881″ img_size=”large”][/vc_column][vc_column width=”1/2″][vc_custom_heading text=”1. Plan the process well ahead of schedule” font_container=”tag:h3|font_size:28|text_align:left|color:%23404040″ google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text css=”.vc_custom_1657096774746{margin-bottom: 0px !important;}”]Looking for a new office to permanently carry out your operations is never easy. The earlier you search for new premises, the better your chances of getting the space you want at the price you can afford. Many businesses don’t leave themselves enough time to identify the correct premises, carry out the necessary due diligence and plan their exit from their existing location. This can result in unwanted stress, not to mention a greater risk of wasting valuable time and money. Accredited and professional commercial movers in London and members of the British Association of Removers like our company can offer helpful advice on planning your move efficiently and use our knowledge to recommend the specific services that will best suit your needs. This helps ensure a seamless transition throughout the planning process.

[/vc_column_text][/vc_column][/vc_row][vc_row equal_columns=”true”][vc_column width=”1/2″][vc_custom_heading text=”2. Analyse corporate goals and think about employees” font_container=”tag:h3|font_size:28|text_align:left|color:%23404040″ google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text css=”.vc_custom_1657096958714{margin-bottom: 0px !important;}”]Finding the right location for your business to function from is important, but you should also consider the needs of staff and customers too. You need to make sure the location is easy to access and offers the right mix of amenities in the vicinity to cater to their requirements on an ongoing basis. Staff morale can suffer, and both existing and prospective customers can decide to look elsewhere if your new location is difficult to access or remote from public transport and other facilities. Once you’ve chosen the right location, however, we can assist with planning the move, taking a comprehensive approach to the project, and helping you stick to your relocation timetable as part of our office moving service.

[/vc_column_text][/vc_column][vc_column width=”1/2″ el_class=”center-content”][vc_single_image image=”1880″ img_size=”large”][/vc_column][/vc_row][vc_row][vc_column][vc_custom_heading text=”3. Assess the IT transfer procedure properly” font_container=”tag:h3|font_size:28|text_align:left|color:%23404040″ google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text css=”.vc_custom_1657097013218{margin-bottom: 0px !important;}”]Nowadays, technology plays a massive role in business, and there are few companies that don’t rely on IT for their successful and efficient functioning. That’s why it’s critical to prepare well in advance for your IT relocation. This will help avoid delays and service interruptions. Make your IT division one of your priorities when it comes to planning your move. They should be ready to manage the dismantling and rearranging of all equipment and set the necessary steps in progress to make sure all your equipment is up and running on the first working day in the new office. Whether it’s an internal relocation that needs our porterage services or a complete move to new premises, we can help. Our services for office relocation UK-wide include IT and server relocation, file mapping and indeed all the necessary preparation to guarantee that everything is where it belongs and systems are back up and running as soon as possible after your move.

[/vc_column_text][vc_custom_heading text=”4. Involve aspects other than finances” font_container=”tag:h3|font_size:28|text_align:left|color:%23404040″ google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text css=”.vc_custom_1657097044530{margin-bottom: 0px !important;}”]When it comes to looking for new premises, even if the intention behind the move is to save money on the rent longer term, remember that the cheapest option isn’t always the best. Issues such as a shoddy lease or failing to carry out a pre-sale inspection could expose you to significant expenses in the future. You need to look for a building or site that is durable, secure, and suitable for growing your business without restrictions. Likewise, it’s not worth skimping when it comes to hiring a firm to carry out the relocation. Either trying to carry out the move yourself or using a basic service that just offers lifting and carrying on the day can be a false economy, resulting in delays, confusion, lost or damaged equipment or files, and more. The sheer amount of planning that needs to go into any productive office move is perhaps the most labour-intensive element. That’s why, as experts in office relocation, a large part of our moving services includes helping you draw up efficient, successful plans for the transfer of your office furniture, equipment, and more.

[/vc_column_text][/vc_column][/vc_row][vc_row equal_columns=”true”][vc_column width=”1/2″ el_class=”center-content”][vc_single_image image=”1887″ img_size=”large”][/vc_column][vc_column width=”1/2″][vc_custom_heading text=”5. Prepare everything for moving day” font_container=”tag:h3|font_size:28|text_align:left|color:%23404040″ google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text css=”.vc_custom_1657098262617{margin-bottom: 0px !important;}”]We’ll help ensure everything goes smoothly on the day by carrying out a full site survey in advance and drawing up a detailed, rigorous project plan for the move. A poorly planned move can be chaotic and cause severe delays in getting your business back to full operations, and that will cost you time and money. Our services include trained, and security vetted employees who are experienced in heavy lifting, reducing the risk of injury to your own staff. Packed crates are barcoded so they can be tracked throughout the move and delivered to the right location within your new office.

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We have a fleet of sufficiently large vehicles to ensure your furniture and equipment is moved in as few journeys as possible, and our specialist fitting teams can make sure everything’s installed quickly and efficiently. We can even carry out any necessary electrical, refurbishment and carpeting work if that’s required. And of course, we’re fully insured against damage to person or property for your peace of mind and to make certain you don’t suffer any financial losses in the unlikely event of damage during the move itself.

We have almost 45 years of expertise in assisting large and small businesses in office relocation, equipping us with the mastery, proficiency, and wisdom necessary to ensure that everything is done right, first time, every time. If you’re planning an office move, contact us on 0208 575 1133, and let’s work together.

Relocate effortlessly with Universal Commercial Relocation.
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FREQUENTLY ASKED QUESTIONS

What do companies look for when relocating?

Businesses look for a location that will be convenient for existing employees and customers alike. This might include considering amenities, public transport links and car parking. They may also consider how easy it will be to recruit new staff in that area. Businesses will also tend to look for an office that can accommodate future growth.

Why do offices relocate?

Office relocations in London tend to be undertaken when a business’s existing location no longer fulfils its needs. A growing business may need more space, better facilities, or a larger pool of candidates for job openings. Some businesses may move when their lease expires to reduce costs. Currently, many businesses are relocating post-pandemic to accommodate new hybrid ways of working.

What advantages could there be in relocating?

An office relocation can be a good opportunity to negotiate a more favourable lease or move into a more energy-efficient building to reduce costs. It could benefit employees’ morale and staff retention if the new office offers better space and access to amenities. It could open up new markets or provide access to more qualified staff in future, for example.

What should I look for in an office relocation company?

Check the company’s expertise and length of time in business for a better moving experience. Ensure they hold BS8522, the British Standard in Commercial Moving. Make sure they offer all the services you require, from planning to executing the move. Read reviews from past clients for insight into how the company performs. Requesting a customised estimate and knowing what you’re getting for your money is also necessary.

How do you plan an office relocation?

First, understand your reasons for moving offices, so you know what to look for. Then, set a budget for the move and develop a project plan. This includes key dates and what needs to be completed by when. Draw up a checklist and source a removals firm to help you plan your new office space and carry out the move.

What do I need to know before moving to an office?

Plan ahead of time and appoint an office removal company with strong links to the British Association of Removers, the UK’s leading trade body for relocation companies, to help you project manage the move. Assign each employee the responsibility of packing up their own workstation. Ensure your IT requirements are covered and move your IT team first to get systems working from day one. Notify all key stakeholders of your new location.

What is involved in an office move?

There are many elements to a successful office move. You must keep the business going while prioritising your employees’ needs; oversee the moving process; consider any reorganisation of work or office space; build in time for staff to adapt; notify all customers of the move; and more. A good removals company can help ensure things run to plan.

The Benefits of Office Relocation

A company relocation in London is a momentous time in a business’s development and should be carefully considered and planned. Morale, motivation, and productivity will all improve if the move is carried out well and your company’s working culture can be revitalised. It will be easier to grow and develop your employees in a larger or more appropriate space. It’s also an excellent opportunity to begin introducing new and innovative working methods. Finally, if you choose a new location that matches your company’s needs better, it can enhance your appeal to new and returning customers.

Relocating a Business Effectively: Preparing to Move an Office

When relocating, the most common issues are poor planning and failing to plan in advance. To meet the challenges of moving a business, you need all employees on-side and help from experienced external experts to carry out the move quickly, efficiently and effectively.

As removals experts with almost 45 years of experience in the business, we’re confident that our skilled staff can help you plan and undertake a successful move with minimal disruption to your day-to-day business.

How to Successfully Move Your Office’s IT Infrastructure

Plan your office move carefully in terms of IT. Assess your current office equipment, and decide which items, if any, need replacing. Prepare communication networks and ensure that data will be kept secure during transfer. Keeping track of all these aspects takes time and effort that would be better devoted to running your business. Therefore, it’s always ideal to hire a relocation agency in London to assist you with these services.

Moving IT facilities to a new location can be a daunting prospect, but with our expertise, we can do the work for you.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_custom_heading text=”Things to Consider When Moving” font_container=”tag:h2|font_size:36|text_align:left” google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_custom_heading text=”1. Planning” font_container=”tag:h3|font_size:28|text_align:left|color:%23404040″ google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text css=”.vc_custom_1657099728154{margin-bottom: 0px !important;}”]You should make sensible use of documents, spreadsheets, and office moving checklists that include all the tasks that will need to be accomplished.

[/vc_column_text][vc_custom_heading text=”2. Developing Criteria” font_container=”tag:h3|font_size:28|text_align:left|color:%23404040″ google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text css=”.vc_custom_1657099764601{margin-bottom: 0px !important;}”]Understanding why you want or need to move offices can help you draw up criteria to use when looking for new premises. There are office budget calculators online that can help you evaluate how much money you’ll need to spend on a new office and on the move in general.

[/vc_column_text][vc_custom_heading text=”3. Setting a Deadline” font_container=”tag:h3|font_size:28|text_align:left|color:%23404040″ google_fonts=”font_family:Montserrat%3Aregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text css=”.vc_custom_1657100588526{margin-bottom: 0px !important;}”]Setting a deadline will help you complete your tasks more quickly in a well-organised manner. Establish the date on which you’ll be moving and then work backwards, slotting tasks in on a timescale and leaving sufficient time to get everything packed and moved.

Universal Commercial Relocation – Office Relocation London is an accredited office mover in London with the appropriate skills and knowledge to guarantee you have a seamless and comfortable move to your new premises. Call us today to discuss a project.

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[vc_row][vc_column][vc_column_text css=”.vc_custom_1649058577351{margin-bottom: 0px !important;}”]Moving your business to a different location is no simple task, especially if you consider the amount of furniture and equipment you need to move within or between premises. Hiring an office relocation company can help make this process as seamless as possible. Knowing how critical it is to ensure that your business’s downtime is minimised, it’s essential to make sure you work with an office relocation business that knows what they’re doing.

Here are a few things you should look for in finding the best office relocation provider.

Experience and track record

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_single_image image=”1819″ img_size=”full” css=”.vc_custom_1648550286375{margin-top: 8px !important;margin-left: 8px !important;}”][/vc_column][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1648548735508{margin-top: -5px !important;margin-bottom: 0px !important;margin-left: -125px !important;}”]When it comes to small office removals, people assume that moving all that equipment and furniture from one place to another is just a minor thing. What most people don’t realise is that moving a number of things has a lot of risks – risks that could be avoided if the people working on it have extensive experience doing it.

Checking on a moving company’s experience and track record helps you ensure that risks are minimised, and damage to your office equipment or environment is avoided. Movers who have been in the business of relocating companies for years know how to lift and carry furniture properly in a safe and efficient manner. They are able to scope the move and assess any potentials hitches, risks or pitfalls and pick up on any such issues during the survey and compilation of their risk assessments and method statements.

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Experienced movers also know how to move large, heavy, delicate or cumbersome items without injuring themselves. Amateurs run the risk of injuring themselves, or worse still, causing injury to others. A great track record and a long history in providing moving services mean that removal operatives are fully trained in lifting and manual handling and know how to keep the process as safe, risk-free and as efficient as possible.

Total cost and inclusions

The budget will always be a huge consideration, especially for small businesses. This is why you need to know how much the office move would cost from the outset so that you can budget for the move, and are informed of the services that can be requested or will be provided.

Some movers can help with space-planning and space-utilisation in your new location, which can be of tremendous benefit, especially if the new place is of a dissimilar size or layout than the last one. Remember that time is also a valuable resource, and having experts working with you would ensure optimising your office layout in line with your requirement. Double-handling items can be time-consuming and inefficient. Getting it right the first time saves time and effort down the line.

You could also ask about any telecoms and IT infrastructure that would have to be laid out, as well as testing once your equipment has been moved to the new place. If you have the budget to go for a full-service package, this is usually the best option knowing that it would make your move more efficient, minimises downtime and could get you back up and running in no time.

Other services offered

Aside from moving your equipment from the old location to the new one, you might also want to check for other services that the office relocation company offers. You might want to check for storage services, for example. In some cases, moving to a new location could mean having to store some of your old furniture and equipment while you figure out whether you’ll have space for them or not, or indeed whether you require the item at all.

In the event you have equipment that you’re ready to dispose of, it would be good to work with a relocation company that helps out with recycling, environmental clearance and disposal as well. Different types of equipment require different methods of disposal in-line with legal and ethical requirements. Passing this task on to experts will ensure that the job is done properly without much impact on the environment.

You could also ask about how to secure and organise any documents that you’ll be storing, as well as documents that you want to get rid of without leaking any sensitive and confidential data. A relocation company that offers secure and confidential document destruction or disposal of electrical items in line with the Waste Electrical and Electronic Equipment (“WEEE”) recycling guidelines and legislation minimises the headaches and reduces the risks.

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Customer service

Of course, the way you are treated as a customer would always matter in any paid service. You have to make sure that you have someone to talk to in case you have any questions before, during and after the move.

Especially during the planning process, an efficient relocation company would have a team that coordinates with you, helping you understand what’s going to happen. They should be able to keep you at ease and would be ready to help out in case anything unexpected happens during the move.

Universal Commercial Relocation can help you move your business to a new

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location in the most efficient way possible. With a team of experts working on your big move, we can guarantee that your business will be up and running again in no time. Call us on 0208 575 1133 and let’s start planning your big move.

FREQUENTLY ASKED QUESTIONS

How much does an office relocation cost?

Determining the costs involved in the office relocation process depends on numerous factors. Office relocation companies such as Universal Commercial Relocation can provide you with a thorough survey for free to give you the most cost-effective quote possible, breaking down the cost in a transparent manner.

How do I choose a relocation company?

Below are some tips for finding the perfect relocation company to hire.

• Get estimates from at least three different companies.

• Get referrals from business contacts, colleagues and industry peers who may well have been through similar moves.

• Only appoint British Standard BS8522 accredited and insured office relocation companies like UCR, recognised experts in office and commercial moving.
• Ensure the relocation company you are selecting is a member of the specialist Commercial Moving Group at the British Association of Removers, the leading Trade Association for relocation companies.

When should a removal company be arranged?

The minimum time to arrange office moving services is four to six weeks ahead of the target move date. You should book a removal company as far ahead of time as possible, especially if your move is a large or complicated one, so that you have ample time to prepare. With that being said, we aim to accommodate last-minute moves as much as possible.

How do you announce an office relocation?

To properly announce an office relocation, it is best to organise an announcement meeting. At the meeting, state the details of the relocation, including the reasons for doing so. This will give your employees time to prepare for the change. Be mindful of who your audience is and set the right tone when giving out information.

Do you pay removal companies upfront?

If the project is particularly large or complicated, removal companies generally prefer getting payment or at least a proportion of the payment for the removal upfront. For example, if the moving project needs special lifting equipment or financial outlays prior to the move, a company may ask you to pay before they render the moving service.

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Steps in Hiring a Moving Company

• The first thing that you need to do when hiring an office moving company in London is to find potential office relocation firms that are qualified to provide the best relocation service to meet your requirements. To do so, know the distance from your current office to the new one. Then, ask for recommendations from business contacts and connections and your peers. You will also want to check the British Association of Remover’s website at https://bar.co.uk. All movers listed on their website are accredited and vetted relocation companies.
• Secondly, do research on your prospective moving company. Make sure to visit the company’s website. It is also a sensible idea to ask for references and documents that will certify the company’s legitimacy and accreditations.
• Lastly, estimate the costs involved. In this step, you will want to ask for an estimate for on-site service and extra charges. Also, make sure to ask if the company will reimburse you for any damaged and lost items. Be wary of the estimates that are too good to be true, though. It may indicate that the moving firm is dishonest or that you were given an inaccurate estimate.

Relocating Your Business

Below are some factors to consider when relocating a business:

• Cost – This is one of the most complicated factors that you will want to take a look at when relocating an office. The cost of the process may depend on the distance between your current office and the destination, among other things. You will also want to consider the overhead costs of your new office. A good rule of thumb is to assess the cost and benefits before hiring an office relocation firm.
• Employee and Stakeholder Impact – One of the reasons employees stay in a company is its accessibility from their home. Also, you may want to consider relocating to an office that has an airport nearby in case you have clients that fly in for regular meetups. So, when planning to relocate a business, don’t forget to consider its impact on the employees and company stakeholders.
• Customers – Needless to say, the customers are the lifeline of a business. So, if your business relies on a particular market, make sure to weigh your office relocation decision wisely.

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Business Benefits of an Office Relocation

There are a lot of benefits of relocating an office. Firstly, it may give growth opportunities to a business. It may also cut the expenses that a business incurs, especially if you decide to move to an office with cheaper rent.

Moving to a new office will also allow everyone to start fresh, which is a great way to improve performance and productivity. In addition, many new offices come with various innovations that can help simplify certain business processes (e.g., smart offices).

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Lastly, office relocation will also give you opportunities to meet new people, such as new talents and better customers.

General Benefits of Hiring a Moving Company

Hiring an office removal agency comes with many advantages, and it’s highly recommended to do so instead of attempting to handle things yourself.

Firstly, you can take advantage of the insurance they offer, which will give you peace of mind regarding possible damages and losses during the process.

Secondly, professional moving companies typically use an optimal strategy in the tasks involved, such as organising and packing things.

Thirdly, you don’t have to undergo the tedious and stressful process of moving an office. Moreover, moving an office is more expensive if you do it yourself. If you let a moving company do the job, it will be finished far more quickly. The company also provides the necessary equipment and materials to get things done.

To get the best office relocation service, it is crucial to find a company that has the necessary experience and skills. Fortunately, Universal Commercial Relocation – Office Relocation London is more than qualified on all fronts. Browse our website today and know more about the services that we offer!

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[vc_row][vc_column][vc_column_text css=”.vc_custom_1649059204927{margin-bottom: 0px !important;}”]If you’re planning on moving your office to new premises in the near future, don’t forget to leave plenty of time to book office furniture relocation services. Moving office premises can cause a whole host of headaches for you and your employees. It can be highly stressful arranging for everything to be disconnected, dismantled, and transported, from your office furniture and equipment, PCs, and printers to stationery, stacks of paperwork, and other materials. And even then, your office relocation is not complete until everything’s not only in its new location but is also set up and back up and running. And that can mean your business is effectively on hold for the duration of the move.

Smaller office set-ups especially may think they can save money by carrying out the move themselves, but this could well be a false economy. Hiring a reliable and reputable relocation company will ensure the move is carried out quickly, efficiently and safely, getting your business back up and running in no time.

Here, we look at the various benefits to be had from hiring expert removal services.

1. An expert removal company has the appropriate resources

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_single_image image=”1785″ img_size=”full”][/vc_column][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1648454167383{margin-top: 8px !important;margin-bottom: 0px !important;margin-left: -125px !important;}”]If you plan on moving everything in your office yourself, one thing you’ll have to calculate is how long the move will take so you can let customers know when your services might not be available. Another is the size of van you’ll need to accommodate all the furniture like desks and chairs, sofas, plants, and other equipment you need to take. Without experience, these kinds of issues can be tricky.

But a firm specialising in office relocations will be able to tell you as part of their quotation for the work how long they expect the move to take. They’ll also have access to the right-sized transport, as well as all the necessary manpower, to move all your stuff as quickly and efficiently as possible.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1649059224766{margin-top: -15px !important;margin-bottom: 0px !important;}”]What’s more, a professional office relocation company will do all the heavy lifting, bringing everything from your old location to the new one, including disassembling and reassembling all furniture. That means you and your staff won’t have to get your hands dirty. There’s also far less risk of personal injury or damage to your office equipment with a team that has been trained in manual handling and is experienced in heavy lifting.

2. A professional relocation company offers efficient packing and unpacking

Inefficient packing takes up more space in the moving van, which can mean more trips are necessary, prolonging the move when it doesn’t need to be. What’s more, items that aren’t packed properly in the first place are more liable to become damaged while in transit, and that can become expensive. Even if you’re covered by specialist insurance (which you won’t ordinarily be unless you inform your insurer you’re moving and possibly pay an additional sum), any claim can cause delays in getting your office back up and running again and can mean higher premiums in future.

Professional office relocation companies are experienced in packing and moving all common office items, furniture, and equipment, from filing cabinets to stacks of documents, copiers and printers. They can package and protect everything efficiently to make sure it will all be safe during its transportation to your new location.

3. An experienced removal company can ultimately save you money

As indicated, professional office relocation can save you money simply because the move will be carried out quicker, therefore resulting in less downtime for your business. An office relocation service doesn’t just provide the means to transport your office items from one place to another. They will also work with you to make sure that the whole project runs smoothly from start to finish. And if everything goes according to the plan, you can resume normal operations faster.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1648455131949{margin-top: -5px !important;margin-right: -100px !important;margin-bottom: 0px !important;}”]Professional moving firms will carry full insurance to cover you and them in the unlikely event that any of your office items are damaged in transit. And your staff will be less likely to injure themselves if they aren’t involved in the lifting and shifting, so you could save on the cost of them having time off work to recover or even an expensive claim for compensation.

Moving from one office location to another, or indeed internal moves within one facility, has never been easier than with Universal Commercial Relocation – Office Relocation London. We provide exceptional business relocation services, whatever your requirement and premises, be it an office, business, educational, warehouse or indeed any commercial relocation. We have over 40 years of experience in the moving industry and have helped a large number of businesses in the London area with their relocation. Whether you operate a small office or occupy an entire floor, or even a building, we can help you with your relocation.

[/vc_column_text][/vc_column][vc_column width=”1/2″][vc_single_image image=”1784″ img_size=”full” css=”.vc_custom_1648455212655{margin-top: 15px !important;padding-left: 110px !important;}”][/vc_column][/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1649059288830{margin-top: -5px !important;margin-bottom: 0px !important;}”]Our office relocation specialists will assist you at every stage, from planning to execution and final sign-off, to make sure that everything goes smoothly. We provide a customised service for businesses and office locations that have particular needs. To learn more about the full range of services we offer, you can contact us using the online contact form on this website to get started. You can also give us a call on 0208 575 1133 with any questions and enquiries or write to us by email at info@ucr.uk.com.

FREQUENTLY ASKED QUESTIONS

How much does it cost to move an office in the UK?

You should budget between £1,000 and £10,000 for office furniture moving services. However, note that prices will vary depending on your company’s size and location; and the services you want to have included. It’s a good idea to get a few quotes and compare and contrast services and prices before deciding on which company to go with. The cheapest won’t necessarily be the best.

How do you move office furniture?

Preparation for this is time-consuming and requires special attention. Furniture should be emptied and dismantled. Fixtures and fittings must be kept safe and items protected with coverings or other packaging material to prevent damage. Care must be taken when lifting as furniture is heavy. The best way to move office furniture is to hire trained professionals.

How do you organise an office move?

When planning an office relocation, keep all plans and paperwork in one place. Organise important office papers and announce the relocation. Consult with your staff and keep them informed throughout. Create a budget and purchasing process and hire your removal firm as soon as is practical. Declutter as much as possible, so you’re left only with what needs moving.

What should a business consider when relocating?

Employees and stakeholders may be affected by the process, so manage their concerns. The cost of relocating may be higher than just hiring a removals firm. You’ll need to advertise your move widely, for example, and may have to pay staff relocation costs. Rent may also be higher if you’re moving in expectation of business growth.

How long does it take to relocate an office?

Planning and moving your business to a new location can take anything from a few months to a year or longer, depending on the size of your operation. Make use of the experience gathered by office equipment removal service providers when planning your move. They can advise you on ways to make your relocation more efficient, which could save you time and therefore money.

Do you pay movers before or after?

You should not normally have to pay a deposit or any other form of upfront payment to a respectable commercial mover. You generally pay when the move is completed, although, as with everything, there may be exceptions to this rule. Make sure there are no nasty surprises by ensuring the quote you’ve agreed to is fully itemised, meets your requirements and all services you require are priced up from the outset.

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Top Tips When Choosing a Furniture Removalist

When it comes to hiring an office furniture relocation service, you should choose the company wisely. One of the things worth checking first is their customer or client list. Is there a list of clients of a similar nature size or reputation to you? Have customers had a positive experience when using their services? Next, ask about the additional services they offer alongside moving furniture and other items. Will they pack your equipment and IT, for instance? Can they reinstall or reconnect it on the other side?

Check whether they have insurance coverage, storage facilities if required, and how they will handle valuable items such as expensive office equipment. Lastly, make sure that both parties are clear with the terms, prices, and payment schedule before signing the contract.

Things to Consider When Choosing the Best Removal Company

When it comes to hiring removal companies, one of the most important aspects to consider is their professionalism – from customer service to carrying out the project. It pays to look for removal companies in your local area too, so logistical planning will be easier.

Assess the level of their insurance coverage and what you can claim for if things go wrong. You need to know this ahead of time so you can arrange your own additional insurance if necessary. Finally, make sure they offer all the packing materials you will need for the office move.

Benefits of Hiring an Office Relocation Expert

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_single_image image=”1786″ img_size=”full” css=”.vc_custom_1649059420057{margin-top: 13px !important;}”][/vc_column][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1648455405790{margin-top: 8px !important;margin-bottom: 0px !important;margin-left: -125px !important;}”]Corporate relocation services can do so much more than simply transporting your office furniture and equipment from A to B. Here are some of the potential benefits of hiring the professionals:

• Allows companies and employees to plan for the move as early as possible
• Enhances a company’s brand image by finding suitable furniture and suggesting a suitable office layout
• Creates innovative and out-of-the-box workplace motifs such as open working set-ups, acoustic rooms, enclosed kitchens, and so on
• Enables an easier and more convenient transition for employees
• Saves on office downtime, therefore enhancing productivity
• Reduces the possibility of damaging expensive office equipment

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Tips for Choosing the Right Office Removals Company

When looking for office removal companies to hire, the client must have a concrete plan for the move. This eliminates any room for errors, risks, delays, and more. It also allows the removals company to prepare its work schedule too. Seeking referrals from other businesses about removal firms that they’ve used can help secure a reliable removals team.

Lastly, get a minimum of three quotations from various companies and compare them based on value for money and quality of service.

When it comes to office removals in London and the surrounding area, Universal Commercial Relocation – Office Relocation London is worth checking out! Simply contact us to enquire about our services today.

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[vc_row][vc_column][vc_column_text css=”.vc_custom_1646831292354{margin-bottom: 0px !important;}”]London is widely considered to be the economic hub of the UK, which makes it natural for many companies to aspire to move to the city. Certain industries in particular know there are many advantages to having a presence in London, but it’s not a step to be taken lightly. If you’re considering an office relocation in London, here are a few of the factors you should take into account. A wise office relocation can take a business to great heights; a poor decision can bankrupt it, so any business move must be carried out with all due thought and consideration.

The first thing to consider is whether it’s necessary at this time for your business to move to London. What are the benefits if you move to the capital, and do they outweigh the current opportunities you have in your current location?

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• Many entrepreneurs become fixated on having an office in London, believing they’ll be better placed to attract new investors and raise their business’s profile. However, if there’s a chance that the business will suffer because of cashflow problems, for instance, then it’s probably better to wait a little longer until it’s capable of sustaining the costs of having an office in the capital.

Plan for the future so that you can mitigate or minimise as many risks as possible when moving your office to London. Relocation will represent a considerable investment of your time and money, to say the least; and if you don’t carry out sufficient financial planning, then your business and your employees’ jobs may be put at risk.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1647954888660{margin-top: -15px !important;margin-bottom: 0px !important;}”]It’s not just the high rental prices you need to be able to afford. Before relocating, you have to factor into your budget the costs of your solicitor’s fees, for example. Then, the building or office space you are moving to will also likely need financial investment for redecoration and to keep it in step with your branding.

If you rent premises, you might need a hefty deposit to secure it. Then there will be costs associated with the removal and transport of all your equipment from your old to your new office.

When moving from one office to another, regardless of where you’re moving to, there is bound to be a price to pay for any downtime that’s necessary during the move. Then there are all the additional associated costs, such as installing telephones, networks, and security systems.

If you are moving to a larger office, you may need to purchase new furniture, additional equipment, and other accessories. Once settled, you may need to update your stationery, your vehicles’ branding, and your website, as well as conduct an exercise to inform all stakeholders of your new address contact details.

Another mistake many businesses make before they undertake any move is that they don’t keep staff fully informed before a relocation. This may sound obvious, but some companies simply don’t keep employees in the loop. Relocating to London, in particular, can have significant repercussions for existing employees in terms of accommodation, commuting costs and even higher prices for incidental living expenses like coffee, lunch and socialising out of office hours. Consulting employees before a move is agreed and then keeping them routinely updated once it’s in progress is more likely to keep everyone on-side.

One of the prime reasons for moving to another office is to accommodate new employees if your business is in a growth phase. Moving to the UK’s capital presents aspiring businesses with a great opportunity to source talented, innovative team members who can contribute positively to your success. If this is your goal, make sure you advertise your plans to relocate widely and make the announcement as exciting as possible. This will help you attract a considerable pool of applicants and can even boost the morale of your current employees. After all, moving to London is a big upgrade.

It’s essential to see for yourself whether a particular space will suit the way your business works. You need to check out the area for amenities and ease of travel to and from the office. Never rely on photos of the space alone – it might not be as desirable when you get there. Consider what visiting clients will think when they approach your prospective new premises – does it fit in with your brand and your vision for the future?

One of the main advantages of moving to London is the host of new opportunities that it presents for your business. But don’t assume that these opportunities will just fall into your lap. You still have to put in the work, but the great thing about London is that most of them are within easy reach.

Research new business prospects, seminars, networks, and trade shows that you can visit and mine for information and contacts. Schedule a few things you and your team can do so that you can hit the ground running. London has plenty of hubs and communities – find which ones suit your company’s products, services and business style so you can make new connections to help you grow.

Once you’ve considered all the pros and cons and decided to take the plunge, one of your most important decisions will be which removals firm to use. This is an important consideration for any office relocation, whether you’re moving to a different city or just to the building next door. You are putting your business’s most important physical assets in the hands of a third party, so you need to be sure of their reliability and expertise.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1646831931222{margin-top: -5px !important;margin-right: -100px !important;margin-bottom: 0px !important;}”]To do this, firstly, establish whether they’re members of the British Association of Removers (BAR). This trade association sets high standards for its members, so a company that can boast BAR credentials is more likely to offer you a reliable, quality service than one that isn’t. Secondly, check if they are a member of the Commercial Moving Group (CMG) within BAR.  This assures you the removal company is an office moving specialist and holds BS 8522, the British Standard in commercial moving services.

You should also ask the company you’re thinking of hiring for your office relocation in London what other accreditations they have. At a minimum, they should have Occupational Health and Safety Management Systems, Environmental Management Systems, and Quality Management Systems.

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During your planning leading up to the day of the move, keep things organised by assigning a dedicated manager to oversee the job. As the business owner, you’ll undoubtedly have plenty of other responsibilities to ensure the business keeps running and income keeps coming in during the move, so make sure you appoint a reliable person in-house to oversee the whole process.

Timing is, of course, everything when planning a move. You should especially avoid timing the physical relocation of your office to clash with any critical schedules and factors that could damage the health of your business, like a major product launch or your busiest time of year in sales terms. Other factors to consider when setting a timescale include the availability of the movers, your landlord’s requirements, peak holiday seasons when staff will be on annual leave, and even – perhaps even more important in London than anywhere else – time-based parking restrictions.

Hire A Trustworthy Mover

Altogether, there is a vast checklist of factors to consider when moving a business from one location to another. And that’s exactly why choosing a trustworthy office relocation company will prove to be a critical factor in the success or otherwise of your move. A reliable company will not only have the right accreditation and status but will also have demonstrable experience of moving businesses of your size and type into new premises, and can guide you through the project.

Universal Commercial Relocation – Office Relocation London is the right team for the job. We have the expertise, the resources, and the dedication required to move your company quickly, efficiently and safely. With our office relocation services in London, we’ll help you plan and execute the move and even follow up after moving day to check everything is as it should be.

Call us now to discuss a relocation project. To learn more about our services, visit our homepage: www.ucr.uk.com.

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[vc_row][vc_column][vc_column_text css=”.vc_custom_1647955254306{margin-bottom: 0px !important;}”]There are many aspects to consider when relocating to a new office and the planning stage can be the most difficult and labour-intensive, as well as the most critical, and it can be easy to miss out on some important steps on the way. If you’ve decided to move to new business premises in the near future, a good office relocation company in London can help you with your planning. Their experience in office relocation can assist you in devising a solid strategy to make the move as efficiently and smoothly as possible.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_single_image image=”1706″ img_size=”full”][/vc_column][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1639040907453{margin-top: 25px !important;margin-bottom: 0px !important;margin-left: -125px !important;}”]Some of the factors that should be included in moving plans are fairly obvious, but that can only make them all too liable to be missed. These include reviewing the space you’re moving to, positioning any new furniture and filing systems, checking the IT and communications infrastructure in your new office, coordinating with all relevant stakeholders, and testing the new set-up before it goes live to make sure everything is working.

If you have a good plan for how to approach each of these factors, it makes it far easier to make any necessary adjustments at an early stage, so downtime is minimised when moving to a new location.

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Size, shape, and dimensions of the space

When planning for your new office, check any size difference between your previous and your new location. One important consideration is whether the shape of the room is significantly different. If so, you’ll probably need to think about an alternative layout.

For example, if your new space is smaller, you may not be able to fit everything your business owns into the new premises. That means you need to be thinking about what to keep and what needs disposing of long before you make the move. Alternatively, could off-site storage or document archiving be a solution to free-up valuable space. It may even be that you need to invest in new furniture with a smaller footprint.

On the other hand, if your new space is much larger, disposing of excess furniture isn’t likely to be a problem. Nonetheless, it’s a good opportunity to assess what you really need. Take a look at your inventory and see whether there’s anything that has outlived its useful life or is looking particularly shabby.

Make early decisions on what you want to take. This won’t just ensure that your new office isn’t cluttered from the outset; it could also reduce your removals costs. Equipment you don’t need any longer can be sold, recycled or otherwise disposed of and give your employees a fresh start in their new location. Your mover can assist with these additional services and undertake environmental clearance, disposal, and recycling on your behalf.

Create a floor plan that outlines where everything will go in your new office. This helps your removals team to carry out the move more efficiently. It’s also better for your teams, who won’t need to spend the first few weeks reorganising and moving furniture and other equipment around instead of doing their day jobs.

A clear floorplan can get your business back up and running as soon as it is practical.

Consider Furnishings and New Cabinets

If you’ve decided to invest in new furniture or filing systems, check any lead time before delivery. You can then use this information to schedule the move around the date when your new equipment will arrive.

While planning new furniture, fixtures and fittings can be exciting, don’t get carried away and blow your moving budget. You can always order additional items at a later date, which is better than being left with an excess of furniture that can make the space look cluttered.

As part of this exercise, ensure you review your existing volume of filing and undertake an audit and disposal of unwanted records or filing, so you only move the requisite document and records to your new workspace.

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IT and Communications Systems

Most companies encounter teething problems when they move and set up IT and telecommunications infrastructures in a new space. A good office relocation company in London usually offers additional services to cover this eventuality.

It may be as simple as detaching and moving all your current wiring and setting it up in the same way in your new location. However, you may need a technician to install a new wiring layout. Being aware in advance of what extra work needs to be carried out can help ensure your timescale for the move doesn’t slip.

[/vc_column_text][/vc_column][vc_column width=”1/2″][vc_single_image image=”1705″ img_size=”full” css=”.vc_custom_1639041615975{margin-top: 10px !important;padding-left: 110px !important;}”][/vc_column][/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1639041452956{margin-bottom: 0px !important;}”]Also, make sure IT requirements are factored in when planning your space – do you need a dedicated server room, for instance?

Communicate with Your Employees

Communication with employees is critical throughout. Make sure they are well-briefed at every stage, not only for morale purposes but to ensure that they know what responsibilities they’re expected to undertake as part of the overall moving plan. They need to know what’s being moved or disposed of, when they need to empty their work and personal items from desks and cabinets, and what the arrangements are for packing, for instance. Failure to notify them of what they need to do and when to prepare for the move can cause delays and frustrations.

Equally, keep your removals company informed, especially of any changes to what will be moved, the actual move date and so on. Good removal companies will make open communication easy and will keep in contact with you throughout to ensure every base is covered before, during and after the move.

Check the New Setup

You should factor in a testing phase once your move is complete. This is especially important if your office has systems and workflows that are unique to the way you operate. You may find the layout doesn’t work as well as you’d hoped, in which case you have a window to make alternative plans and adjustments.

This is especially true if you’re moving into a space that’s smaller or is laid out entirely differently from your previous office. It may not be as efficient to simply copy the old format to the new place. Being prepared to adapt is key to getting things up and running smoothly in the shortest possible time.

Your Trusted Office Relocation Service

Moving to a new office is often a sign of progress for a business. Whether you’re expanding your operations or downsizing to make your office leaner and save money, the success of the move depends on the planning you put into the transition.

At Universal Commercial Relocation – Office Relocation London, we provide expert award-winning and professional office relocation services. We have worked with different businesses of all sizes in just about every industry in the UK, conducting quality-assured and successful relocations. We proactively collaborate with every client and help them work through the difficult planning stages so that they and we are as prepared as possible on the day we move your equipment and furnishings.

Ensure your office move is as smooth as it could possibly be by hiring our expert services. Get in touch to discuss a project with us today.

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Sarah Cole, Managing Director of Universal Commercial Relocation, was interviewed by Colin Wyatt, who hosts the Moving Matters Podcast.

In the interview, Sarah discusses how she became involved in the industry only 20 years ago (next year) after leaving her role as a commercial property specialist within the legal profession to start a family.

Universal, formed in 1978 by Sarah’s father is a 2nd generation commercial moving specialist based in Greenford, Greater London, servicing mainly the London area, with a fulltime staff of approximately 25 and running a fleet of 8 vehicles.

Sarah also discussed her role as Managing Director of ISS (Information Storage Solutions), the document archiving side of the business which was started by Sarah’s mother (Margaret) in 1986.

During the interview, Sarah provided insights into how much she enjoyed working in what is predominantly a male dominated industry and has never found any challenges with that. Sarah has found that there are a lot of women within management roles of organisations but would encourage more to get involved with the BAR initiatives.

Working from home was discussed and how it has and continues to affect the commercial relocation industry and Sarah highlights that even before the pandemic companies were looking at the office space occupied and how they were using it, from a productivity, wellbeing, and a sustainability point of view, but it was such a huge and risky ask to undertake the stress test. However, the pandemic became that stress test and forced people overnight to work from home and leave the office behind. Sarah believes the future is with companies ultimately having a hybrid solution, shrinking the physical space but keeping separate office space for staff to participate in, but affording staff more flexibility about how to undertake their work.

Sarah provides an insight into Universal’s many accreditations which she believes is fundamental to business because office moving is business critical and the accreditations helps the client to manage the risk.

The interview discussed Sarah’s challenges to date and the desire to always move with your client needs and to look ahead at where things are heading, as Universal always try to add value to their clients whilst supporting them.

One of Sarah’s highpoint, which was back in 2015 was when Universal were awarded the British Association of Removers Commercial Mover of The Year (CmoTY) for the first time (having been a finalist twice before), and especially so as the awared was presented at conference (BAR) in the city in which her parents were from, Belfast. Subsequently Universal have won the BAR CMoTY Award on another two occasions in 2017 and 2019, recognition of the quality of service Universal is founded on and the huge contribution to the company made by staff.

We discover that the one change Sarah would make to the industry is to raise our profile, selling our services better and making clients aware how specialist we are and the professionalism we bring, as she believes as an industry, we undersell ourselves and there is often a race to the bottom in terms of pricing.

The interview concludes with a funny moving story regarding Margaret Thatcher and a union card!

The recording of the interview with Colin Wyatt, Moving Matters with Sarah Cole of Universal Commercial Relocation can be listened to on The Moving Matters webpage

[vc_row][vc_column][vc_column_text css=”.vc_custom_1636013387721{margin-bottom: 0px !important;}”]According to the Global Talent Survey, London is still the best city to work in worldwide. And as more people choose to work in the Capital than in any other city across the UK, it’s no surprise that the services of office relocation companies in London are subject to ongoing high demand. Any company considering moving their offices to the city will need a good office relocation service to keep their equipment and furnishings safe while the move is in progress.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_single_image image=”1668″ img_size=”full” css=”.vc_custom_1636015178998{margin-top: 20px !important;}”][/vc_column][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1636015141582{margin-bottom: 0px !important;margin-left: -125px !important;}”]The global survey asked more than 360,000 respondents from 197 countries which city they would like to work in the most. Among all the cities cited, London topped the list in a landslide victory, gathering 22% of the votes. Placed second, but lagging behind by a wide margin, was New York at 16%.

Despite changing perceptions because of Brexit, it seems that many people still believe that London is the ideal place to work. The city is considered a global hotspot for business and finance and has plenty to offer culturally and socially. It’s also worth noting that 37% of London residents were born outside the city.

London’s diverse population is, after all, one of the top factors that attract people to live and work here, with over 300 languages spoken by its population. What’s more, there’s a vast array of different industries in London, so plenty of opportunity for employment for all manner of people, skilled professionals or otherwise.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1636015093342{margin-bottom: 0px !important;}”]As the educational capital of Europe too, it’s easy to see why opportunities are ripe for the taking here. A vast number of new graduates opt to stay in the city after they finish university because there are so many jobs available across the spectrum.

London is also regarded as the financial capital of the world, with that industry being the prime driver of businesses in the city. In a recent New York Times article, London was referred to as the “banker to the planet.”;

Aside from the work opportunities present in the city, London is also a great place to live, so it’s no wonder it’s a popular choice for home relocations. Many believe that the city’s rich heritage and culture provide much-needed leisure and relaxation when the working day ends. There are a host of museums and festivals in the city which can give inhabitants a sense of belonging. What’s more, the buildings where many restaurants and workspaces are located will often have a colourful history or background, adding to the overall appeal of the city.

Another deciding factor for many workers in London is easy access to most facilities. The city has a superb transport infrastructure with its iconic red buses, black cabs, and the Underground network. It’s also amply connected to the rest of the UK through its mainline stations, coach services and airports.

And when you just want to unwind and relax, there’s a plethora of pubs, restaurants, leisure opportunities and attractions to take advantage of in the UK’s capital city. There’s little wonder so many workers are drawn to move here.

With employees gradually returning to the workplace as COVID-19 restrictions ease, there’s no sign that people’s enthusiasm to live and work in London will wane.

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Back in Autumn, But Not Full Time

Mass returns to offices have now begun to take place this autumn, with employees working at least three days a week in their offices.

Employees who commute to the West End, City, and Docklands are also expected to rise to high levels. It is projected that the volume of commuters will soon surpass all records since the pandemic began now that the long summer break is over.

However, some employers are still unsure as to how many work-from-home employees in London will decide to return to the office. That means office relocation companies like ours are now gearing up for several outcomes.

The majority of the workers are at the younger end of the scale and are therefore still not fully vaccinated.

A recent survey found that 25 per cent of employees from London are going to work in the office for five days a week, and 29 per cent will work there for three days or more. Another 25 per cent said they would be working from home for at least three days a week, while 7 per cent said they would be working at home full time.

The most likely days that these employees will work from the office are Wednesday, Tuesday, Thursday, followed by Mondays and Fridays.

Employers are saying that they are confident that the number of employees preferring office-based jobs has increased since September. However, they are also aware that a hybrid working setup could be here to stay.

The UK Government has released safety guidelines for workers with the help of the Department for Business, Energy & Industrial Strategy and the Department for Digital, Culture, Media & Sport.

The guidelines encourage businesses to discuss their return to the workplace with trade unions and other employees to plan a work arrangement that meets both business and individual needs.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1636015651701{margin-right: -100px !important;margin-bottom: 0px !important;}”]Office managers are encouraged to think about the risks. In this respect, they should complete a suitable and sufficient assessment of the risks and identify measures to manage or mitigate them.

Among the solutions suggested is the proper ventilation of workspaces and using CO₂ monitors. These will provide optimal fresh air to the office space.

Additionally, the guidelines also suggest reducing contact with people in the office. To do this, partnering within fixed teams or cohorts is encouraged. The office layout should also be reconsidered so that people will sit separately from each other and not facing one another directly.

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Work With Office Relocation Professionals Today

If you, like many other businesses, are planning to move offices, it’s well worth considering hiring the services of office relocation specialists. Using professionals to conduct any move is sure to make your office relocation an easier, more stress-free experience.

Universal Commercial Relocation – Office Relocation London is an award-winning professional office relocator. We help offices plan their relocation as well as assisting workplaces to stay compliant with COVID-19 safety measures.

Our team is always ready to help you with your relocation needs. We have a strong business sense, and we promise to render our services ethically and to the highest standards.

Call us on 0208 575 1133 or email us at info@ucr.uk.com for more information about our services.

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The COVID-19 pandemic continues to have a major impact on many businesses in the UK today, even as workers start returning to their offices. As many employees in various sectors continue to work from home for at least two to three days a week, the existing capacity of office space is likely to increase by as much as 40%, according to a KPMG report. No doubt the services of office relocation specialists will be in high demand as they work with companies moving to smaller spaces or redesigning existing offices to take advantage of the space available. When considering relocation or changes within an existing premises, businesses are advised to work with trusted office relocation experts to ensure a safe and seamless transition.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_single_image image=”1641″ img_size=”full”][/vc_column][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1635498169556{margin-bottom: 0px !important;margin-left: -50px !important;}”]According to the new KPMG report, “New working patterns and the transformation of UK business landscape”, the extra available office space is expected to trigger a boost in employment. Various cities are likely to see employment growth of anything between 5% and 10%. Central London and other smaller cities and towns are also predicted to benefit, as these locations will tend to have more people working partially from home rather than in the office.

However, there may be some adverse effects as well. Areas where business occupation of real estate is less dense may actually see a decline in employment. In these scenarios, there’s a likelihood that office space may need to be converted for retail, leisure, and residential use.

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The Department of Health and Social Care (DHSC) has backtracked on its previously announced plans to expect its civil servants to return to the office in September. Staff were supposed to commute to work for between four and eight days a month in the light of the Government’s decision to drop its work from home edict from 19^th July. However, that’s been shelved for the time being in the light of rising COVID case numbers across the UK, although the phased return is still expected in the future.

Other government departments have taken different approaches, meaning Government sources say that there have been huge fluctuations in office numbers. In some workplaces, office space is at a premium.

Aside from following health protocols, moving back from the home office to the physical office will require other factors. Moves should be made by trusted office relocation specialists so that the equipment will be safe during transport.

Anyone who uses office systems should also have their computers checked for any malware so that the safety of the data will be ensured. There are also other precautions to be taken to make the transition to be seamless and safe.

Getting Back to the Office: Your Rights According to Experts

As offices reopen, employment lawyer Matt Gingell says that employers are not automatically obliged to offer staff flexible working arrangements unless this is already written into their contracts.

Employees are certainly entitled to request to work from home on a permanent basis, but there’s no requirement for employers to agree to these terms. Employers need to be able to demonstrate there is a permitted business reason for insisting on staff’s presence in the office.

If you want to apply to work from home, you must have at least 26 weeks of service, and you can only make your request once every 12 months. Valid reasons employers can give if they turn down this request is that the cost would outweigh the benefit and the effects of the decision on the performance of the employee.

Another expert claims that both parties should be open and able to talk to one another about the issue. Both the business and employees have requirements that need to be met, so a degree of care and consideration on either side is essential.

Another issue in the news related to future working from home arrangements is the proposal by some companies to cut the salaries of employees who choose to take advantage of flexible working arrangements. Because new working patterns may have allowed you to move to an area with lower housing costs or to save money by not commuting, some companies may choose to try and reduce wages for staff formerly based in cities with expensive offices.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1635499268605{margin-bottom: 0px !important;}”]However, Kathryn Barnes, Globalization Partners’ employment counsel for Europe, the Middle East and Africa, said that if the cut is made without the employee’s consent or you are not paid in line with the terms of your employment contract or the custom or practice of law, the employer could well be exposing themselves to a legal challenge.

UK employers, other than care home owners, also cannot demand that employees are vaccinated. They can encourage it, but currently, this is not mandated under the law; nor can hiring and firing decisions be based on an individual’s vaccine records.

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If employees have safety concerns that other colleagues are unvaccinated, they can ask for changes to their working environment or seek to work remotely. But no person’s right outweighs another person’s decision as to whether to be vaccinated or not; and neither employees nor co-workers have the right to insist that their workmates are vaccinated.

The Chartered Institute of Personnel and Development suggests that employers should take all necessary steps to give workers a sense of security and confidence that their office is safe from the transmission of the virus.

If a request to work remotely is because a worker is vulnerable or is living with someone who is, your employer should accept the arrangement if the decision to shield is on medical grounds. However, if an individual is shielding out of personal choice, the employer can request your return to office working.

An employee suffering from poor health also has the right to request to work from home, but has no absolute right for the request to be granted.

It seems likely that there will follow a great deal of uncertainty in office arrangements for the foreseeable future as the pandemic and the changes it has brought about continue to unfurl. Many businesses may already be looking to downsize or move to cheaper premises as economic pressures and changes to the workforce add up. If you are in such a situation, it’s essential you hire in professional help for any move you plan to undertake.

Professional Office Relocation Services

Moving offices is a great responsibility, not least because valuable company equipment must be handled with care and downtime minimised. Universal Commercial Relocation – Office Relocation London are professionals who can help any business deal with the demands of a tedious office relocation. We are highly experienced in all aspects of office relocation, and our expertise is guaranteed to give you peace of mind, knowing that your equipment is in safe hands.

We follow all current health and safety protocols, including those related to COVID-19, and will ensure your items are safe and secure when they are transported. Visit our homepage today to see what we can do for you.

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[vc_row][vc_column][vc_column_text css=”.vc_custom_1635327028642{margin-bottom: 0px !important;}”]If you are transferring your office functions to a new location, it pays to consider hiring office relocation companies to complete the move. There are various reasons for an office relocation, from scaling up a growing business to saving money on bills and rent. Whatever your reason for relocating to new premises, there are several factors that you should take into consideration when looking for the right relocation company.

1. Make your moving plans ahead of time

Unlike homeowners, a business cannot move at a moment’s notice. Companies require several months of planning or more to ensure they won’t encounter problems, or at least minimise difficulties, when moving to a new office location.

Begin your moving plans as early as possible and find the moving company that’s best suited to your needs, as opposed to simply settling for one you book at the last minute. Planning is by far the most tedious part of any move, but it’s also the most critical if you want everything to run smoothly, so it’s essential to work with your relocation company from the early stages.

2. Request for referrals and recommendations

If you are a member of any business associations or groups, it’s a good idea to ask your network for their recommendations on the best office removal company. If you can find companies that have moved premises recently, they’ll be able to offer reliable recommendations or advise you to stay clear of certain firms if they’ve had a bad experience.

However, don’t necessarily make your decision based solely on the opinion of a single business. Ask as many business owners as you can and use that information to inform your choice from there.

3. Go through reviews on the Internet

If you can’t get recommendations from other business owners or have a few recommendations and want to check certain moving firms out in more detail, there is another place where you can get insights – the Internet. Nowadays, companies in almost every industry maintain websites where you can read reviews and testimonials from past customers on the services they have provided. The same is true for office and business relocation companies. Read both positive and negative reviews to find out the pros and cons of each company you are considering hiring.

As well as the companies’ own websites, though, you should also read reviews on independent forums, message boards, and other places on the Internet that are not directly within the control of the moving company. This removes the chances of getting one-sided views if the moving company itself has chosen only to display positive reviews on its own website.

4. Interview moving companies

Once you’ve narrowed down your options, take the time to phone each office relocation company on your list to ask specific questions. Enquire about their length of experience in providing office relocation services, the specific services they offer, the precautions they take to ensure your possessions will be moved safely and without damage, and so on. You can also ask them about the training their employees have undergone and their levels of insurance if something goes wrong, for your peace of mind.

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Top Reasons For Relocating

Here are some of the most common reasons companies choose to relocate their offices:

• No more space for expansion

A growing office needs physical space for new employees and equipment. If the current office location can no longer be expanded by any means, moving to a new location with larger square footage or better facilities could be the only viable option.

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• Joining office spaces

Companies might wish to unite certain parts of their business if they have developed fragmented offices. For example, a company might have its accounting and finance department in one part of a city, while the new marketing department is located somewhere else. The physical distance between the two departments can cause difficulties, especially if employees need to interact or work closely with each other, so a move to join certain parts of the business can work well.

Combining different departments within the same office space can improve the efficiency of employees. It can also save on rental and running costs as it’s typically cheaper to run just one site rather than multiple ones.

• Upgrading facilities

If a business’s current building is outdated and the owner has no plans to renovate or upgrade it, moving to a newer location with better facilities is the most sensible thing to do. This might be applicable if you’re looking for a more environmentally friendly, more energy-efficient building, for instance.

Are you looking for the best office relocation company here in the UK? You’ve come to the right place. Here at Universal Commercial Relocation, we have 35 years of experience working with small and large businesses alike, providing expert office relocation services.

Our employees have the ability, knowledge, and intuition needed to guarantee that your move will proceed as smoothly as possible. We also ensure that your valuable office belongings, fixtures and fitting will be moved safely, protected from any potential damage during the move.

By choosing us, you will work side-by-side with our office relocation specialists to plan and execute your move. If you have any needs that are unique to your business, we will be able to accommodate them efficiently and expertly.

If you have any questions, contact us on 0208 575 1133 or email us at info@ucr.uk.com to discuss your relocation. Alternatively, you can also get in touch using our online contact form.

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FREQUENTLY ASKED QUESTIONS

How do you manage an office relocation?

When organising an office relocation, the key is to start as early as possible and know what to prepare:

• Assess what your company needs from the move.
• Draw up relocation plans for the team.
• Set a reasonable budget.
• Seek out reliable office relocation firms.
• Consult your legal team for advice.
• Establish good communications with your colleagues, movers, and other stakeholders.

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Why do companies relocate?

One key reason for some companies seeking to relocate is a lack of available workforce. Businesses may move to areas with more vibrant labour markets, where more highly qualified workers are available. This is particularly applicable for companies that need employees with specific technical skills.

What is involved in an office move?

Carry out an inventory of the office supplies, furniture, and equipment and decide what needs to move and what can be disposed of. Look for a suitable building for your company’s needs now and in the near future; and plan the new office layout before moving. Hire reliable, experienced office movers in London to ensure a faster and smoother relocation.

How long does an office move take?

It very much depends on the size and complexity of your operations. A large office might need six months to a year to fully relocate over separate phases; whereas medium and smaller offices can be relocated in a couple of months, in just one phase if required.

How do I choose a good moving company?

Follow these tips to choose a reliable office relocation company:

• Ask for recommendations.
• Shortlist three potential companies.
• Contact each to ask about their services.
• Ask about their professional accreditations, licences, and insurance.
• Verify with your local trading standards office whether each company is operating legally.
• Choose your preferred company, taking into account budget, timescales, reputation and so on.

How does relocating affect efficiency?

Relocating to a larger working facility with better equipment can help increase the efficiency and productivity of your employees, therefore boosting the efficiency of your business. Over time, that can improve the quality of products or services your company offers to its customers.

Tips For A Smooth Office Relocation

Moving offices can be a taxing affair. However, there are some tips for maximising the efficiency and minimising the stress of the move:

• Plan the relocation process as early as possible.
• Create a team responsible for the relocation and appoint a project manager.
• Communicate your plans to your employees.
• Back up your files to protect against potential breaches and losses.
• Only bring the essential items from your old office and consider disposing of the rest.
• Choose from the best office removal companies to make your relocation more efficient.
• Once moved, update your address on your website, social media accounts, etc.

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Benefits Of Hiring A Professional Mover

Hiring a professional office mover saves time, money and effort. Here’s why:

• It makes the relocation process faster and more efficient.
• They take charge of the entire process – from planning to moving.
• It is more cost-effective than doing everything on your own.
• They provide all necessary packing materials.
• They have the equipment needed to make the process easier.
• You can guarantee that your items are safe and insured in case of damage.
• They are dependable professionals who are experts in what they do.
• It takes all the stress and pressure of the relocation from your shoulders.

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Things To Look Out For When Moving Offices

To help avoid potential chaos during the office move, there are five essential aspects you need to pay close attention to:

1. The moving plan and budget: Prior to the move, draw up a structured plan, including the allocated budget.
2. The relocation project team: Build an ad hoc team responsible for overseeing the relocation.
3. Office moving companies: Hire the best office moving company for the job.
4. The IT: Make sure all files are backed up before the move.
5. The employees’ responsibilities: Make clear that each person is responsible for moving their own possessions.

The Advantages Of Hiring A Moving Company

Hiring a moving company to help with your relocation may be one of your better decisions as a business owner. Here are some advantages:

Cost-efficient: Aside from providing affordable rates, they can help you plan your move and provide all necessary packaging materials, equipment and moving vans at a fraction of a price.

Free from heavy lifting: The moving company’s employees are trained to carry out strenuous work, which prevents your employees from getting injured.

Time-efficient: Movers have tried-and-tested systems for packing, loading, and transporting everything.

Secured items: All equipment is secured and insured, so you can guarantee that even the most delicate items will be protected in transit; and you’re covered by insurance if anything does break.

If you’re looking for a dependable moving company to help you securely and efficiently carry out a corporate office move, contact Universal Commercial Relocation – Office Relocation London today and ask for a quotation. We have been providing moving solutions since 1978, so you can rest assured that you’ll be working with experienced office movers.

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[vc_row][vc_column][vc_column_text css=”.vc_custom_1635328568147{margin-bottom: 0px !important;}”]The UK Government issued guidelines on 14 July 2021 to keep employees safe from the COVID-19 virus in an office setting as people begin returning to workplaces in the aftermath of the ‘Stay at Home’ instruction. Many businesses are contemplating moving offices at this time, either because of downsizing in view of increased numbers of employees working more from home or to secure larger premises to enhance social distancing. If you’re moving into a new workspace, hiring a reputable office relocation company is important. Any office relocation can positively impact a business as long as it is carried out with proper preparation and follows all applicable guidelines.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_single_image image=”2145″ img_size=”full”][/vc_column][vc_column width=”1/2″][vc_column_text css=”.vc_custom_1635328670000{margin-bottom: 0px !important;}”]These new guidelines cover employees who work in offices, labs, research facilities, and other similar environments. A company should interpret the guidelines and determine the specific actions they need take, which in large part depends on the nature of the business and how it is regulated, operated, managed, and organised.

According to the Government, these guidelines do not supersede any existing legal obligations related to health and safety, nor the employment and equality duties held by businesses. The framework also states that it contains non-statutory guidance that should be taken into account when employers are complying with their existing obligations.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1635494888745{margin-bottom: 0px !important;}”]The guidelines are also applicable to contractors, agency workers, customers and other people who interact with the business. To determine what actions should be taken, companies should carry out an appropriate assessment of the workspace, which must be done in consultation with workers, unions, or industry representatives.

Employers also have the legal duty to consult with their workers when dealing with health and safety matters relating to the company. Any decisions should be made with input from employers and workers alike.

The UK Government is now permitting companies to resume their normal day-to-day operations if they wish to do so. But while employees can now return to their workplaces, this will need thorough planning. The Government encourages all businesses to discuss a return to the workplace with their workers and recommends implementing the return in stages over the summer months.

If, during this time, a business chooses to move to a different office altogether, it’s beneficial to hire the services of a qualified office relocation company to ensure that the move runs smoothly and all belongings are transported professionally.

The guidelines give advice on the subject of good ventilation. Offices should have adequate ventilation, which can often be achieved by opening vents, windows, and doors. If the business uses air conditioning, the system should be set to maximise the amount of fresh air available. Good ventilation prevents COVID-19 from spreading further by removing any residual traces of the airborne virus and will reduce the risk of your employees contracting the illness.

If employers cannot improve ventilation in their offices, they must consider restricting the number of workers present at any one time or reducing the hours employees spend in the workplace.

With the Government’s permission for workers to return to their workplaces, employers must discuss new working arrangements with employees and the trade unions to ensure that the needs of both individuals and the business are met.

Among the factors to be considered are employees who have yet had the opportunity to be double vaccinated against the virus. All reasonable practices to reduce risk in the workplace should be implemented.

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Reducing Contact for Workers

The guidelines also offer some examples of ways to mitigate the risks when people begin interacting with co-workers again. These include reducing the number of people each worker comes into contact with. Using fixed teams or partnering arrangements, for instance, means that each person will only work with a few employees at a time in the workplace.

Another way of reducing social contact is to review the layout of the office. Employers can install Perspex barriers to separate people from each other or designing side-to-side or back-to-back seating arrangements instead of face-to-face. Again, the guideline states that all employers should take into account employees’ individual needs, especially people with disabilities, so they can work safely and effectively.

[/vc_column_text][/vc_column][vc_column width=”1/2″][vc_single_image image=”1548″ img_size=”full”][/vc_column][/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1635339911112{margin-bottom: 0px !important;}”]If there are insufficient workstations for all employees to have their own, dedicated desk, and shared workstations are the norm, then all work areas and equipment must be cleaned thoroughly in between uses.

Frequently touched surfaces and objects should be thoroughly cleaned with the usual cleaning products, including door handles in bathrooms, keyboards, and so on. Cleaning materials must be properly disposed of and waste bins emptied as often as possible.

Arrangements should be made on how to clean specialist equipment that cannot normally be washed down.

If employers become aware of a suspected case of COVID-19 in the workspace, separate guidance is available for cleaning such non-healthcare settings to remove traces of the virus. There should be arrangements made for the disposal of face coverings and PPE, where worn.

In relation to personal protective equipment and face coverings, their use should be determined by a risk assessment of a particular workplace. Unless the workplace has a high risk of transmission of the virus, the use of PPE is not encouraged. However, if the risk assessment shows that PPE is required, the employers must provide the PPE to workers free of charge, and it’s their responsibility to ensure that it fits each person properly.

Face coverings are no longer required by law. But the Government still recommends that people continue wearing them in crowded or enclosed spaces. The guideline says that employers should encourage their workers to continue to use face coverings, especially in indoor settings where individuals may come into contact with people outside of their regular circle.

In the guidelines, the Government reminds employers that they should support workers who choose to wear face coverings. This includes encouraging them to wash their hands with soap and water thoroughly for 20 seconds before putting on and after removing face-coverings. Face coverings should be changed regularly and disposed of properly if disposable; alternatively, if washable, they should be cleaned in accordance with the manufacturer’s guidelines.

This guidance has been compiled by the Department of Business, Energy and Industrial Strategy (BEIS) in consultation with other industry bodies, including trades unions, Public Health England and the devolved administrations of Scotland, Wales and Northern Ireland.

Office Relocation Professionals

Relocating to new offices at any time can be labour-intensive work, but never more so than at the moment while we are still living with the threat of Coronavirus. However, an office move can provide a host of benefits to your company. It is a way to breathe fresh life into your operations and can motivate and inspire employees by offering them a better space to work in.

Universal Commercial Relocation – Office Relocation London has been successfully helping businesses with office relocation since 1978. We are fully aware of the risks of virus transmission at this challenging time and will work with you to ensure that your office move is as safe and stress-free as possible for both you and your employees.

If you are interested in using our services, call us on 0208 575 1133 or email us at info@ucr.uk.com to discuss your requirements.

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